The Accounting Associate is responsible for One Source Communications payables, including all vendor and overhead payments made by credit card and check.  In addition to ensuring that all daily accounts are paid and recorded in the accounting software, responsibilities also include data entry, research, and other tasks as assigned. The Accounting Associate should be cross-trained to perform the tasks of other administrative department employees if necessary.

Primary Duties/Responsibilities:

• Efficient and productive in making payments to all vendors and service providers and removing payables from Genesis after payment have been made.
• Complete additional steps in invoice payment process as required by vendors (ex. sending spreadsheets to specific vendor contacts).
• Maintains current knowledge of vendor payment systems and processes.
• Knows the process of which vendors are paid by credit card and which vendors are paid with checks along with being familiar with contact information for vendor payments made with credit card.
• Creates daily payables report for Accounts Payable team (1-2 times per week).
• Submits payments through automated payment processor as needed.
• Corrects errors and imports bills into accounting software.
• Responds to emails regarding suspended service or service in jeopardy accounts and generate appropriate paperwork if needed to record payments.
• Research invoice payments. 

Secondary Duties/Responsibilities:

• Submits payments to daily credit cards as needed.
• Assists with depositing funds for Field Nation, overhead bills, employee reimbursements, IT payments, and other miscellaneous payments/purchase requests as needed.
• Submits payments through Commerce Gateway as needed.
• Processes customer payments and makes daily deposits as needed.
• Picks up mail from the post office as needed.

Required Skills/Abilities:

• The individual should have the ability to read and interpret documents such as policy manuals as well as the ability to write routine reports and correspondence.
• The individual should have the ability to calculate figures and amounts such as discounts, interest, commissions and proportions. The individual should also be able to apply concepts of basic algebra.
• The individual will be able to define problems, collect data, establish facts, and draw valid conclusions. The individual should also have the ability to interpret a variety of technical instructions and deal with several abstract and concrete variables.
• Associate degree, or at least two years of related experience preferred
• Must be able to work a full-time 40-hour work week which may include occasional overtime.
• Strong attention to detail and ability to multitask
• Knowledge of database software, accounting software, and/or project management software is helpful but not required.